Secure your electronic trash

At the typical office, computer equipment becomes obsolete, slow etc. and periodically requires replacement or refresh. This includes workstations, servers, copy machines, printers etc. Users who get the upgrades are inevitably pleased and carefully move their data carefully to the new equipment and happily release the older ones. What happens after this? Does someone cart them off the local recycling post? Do you call for a dumpster? This is likely the case of the Small Medium Enterprise whereas large enterprises may hire an electronics recycler.

This blog by Kyle Marks appeared in the Harvard Business Review and reminds us that sensitive data can very well be leaked via decommissioned electronics also.

A SIEM solution like EventTracker is effective when leakage occurs from connected equipment or even mobile laptops or those that connect infrequently. However, disconnected and decommissioned equipment is invisible to a SIEM solution.

If you are subject to regulatory compliance, leakage is leakage. Data security laws mandate that organizations implement “adequate safeguards” to ensure privacy protection of individuals.  It’s equally applicable to that leakage comes from your electronic trash. You are still bound to safeguard the data.

Marks points out that detailed tracking data, however, reveals a troubling fact: four out of five corporate IT asset disposal projects had at least one missing asset. More disturbing is the fact that 15% of these “untracked” assets are devices potentially bearing data such as laptops, computers, and servers.

Treating IT asset disposal as a “reverse procurement” process will deter insider theft. This is something that EventTracker cannot help with but is equally valid in addressing compliance and security regulations.

You often see a gumshoe or Private Investigator in the movies conduct Trash Archaeology in looking for clues. Now you know why.